Administrative Assistant

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% company match, 5 weeks of time off to start, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view the 2024 Total Rewards Guide.

The Administrative Assistant position provides administrative support to the library, particularly to the library’s dean’s office. They support the facilities needs of the library including the conference center and mailroom. They handle the administrative aspects of student hiring and timekeeping. They provide support to the library as needed to ensure smooth operations.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

Duties and Responsibilities

1. Provide administrative support to the Dean’s Office, provide support for recruitment searches, compile data for internal and external projects and surveys (e.g. IPEDs, ACRL), order office supplies, coordinate food for office gatherings.
2. Support library conference center by responding to inquiries, managing event reservations, working with staff for A/V and room set up, and ensuring the customer receives the support needed during their reservation.
3. Support timekeeping and vacation request processes within the college including:
   • Serve as the timekeeper in Empcenter for all library student employees (serve as back up for student supervisors on timecard approval and editing).
   • Hire all students in JobX and ensure compliance with university student hiring procedures. Track student hours and provide data to student supervisors.
   • Enter faculty vacation time into MyJob
   • Provide backup support for staff timekeeping in Empcenter
4. Manage the library’s mailroom, supervise the mailroom’s student, serve as backup for delivering mail when student worker is not present, schedule and facilitate delivery and pickup of large items, investigate items that are missing, delayed, or otherwise out of the ordinary.
5. Manage facilities requests, room reservations and other building needs
6. Work on special projects as requested.

Required Knowledge, Skills, and Abilities

• High school diploma
• A minimum of 3 years of related experience.
• Experience with Microsoft Office suite.
• Strong oral and written communication skills
• Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
• Ability to problem solve, multitask, prioritize, and manage time effectively.

Preferred Knowledge, Skills, and Abilities

• Bachelor's degree
• Supervisory experience preferred.

Apply now