Department Chair Resources

Class Scheduling

Several of OIRA's Power BI reports can be used to inform the course scheduling process.

• Courses: Scheduling Analytics: This report gives users access to course seat projection data for future terms as well as data on past performance and section size trends.
• Courses: MCC Completion Status: This report shows the number of students who have completed, or have yet to complete, their MCC requirements.
• Courses: Course Enrollment and Student Credit Hours: This report has census data, end-of-term data, and preliminary data on course enrollment, student credit hours (SCH), and sections.
• Enrollment: Majors, Minors and Graduate Programs: Chairs can use this report to see how a particular program is trending over time using official statistics taken on the census date of each term.

Registration Monitoring

During a registration period, chairs may need to monitor how students are registering and how courses are filling.

• Registration: Undergraduates (Updated Daily): This report shows how registration for undergraduate students in a particular academic term is progressing.
• Registration: Graduate Students (Updated Daily): This report shows how registration for graduate students in a particular academic term is progressing.
• Courses: Registration Report (Updated Daily): This report shows course registration data for past, current, and future terms.
• Class Waitlist Report (OTR Student List): A report showing classes and individual students on registration waitlists.
• Registration Status Report (OTR Student List): This report shows the detailed registration status of individual students for a given term. Includes a filter for primary academic plan and filter for registration holds.

Faculty Hiring, Review and Promotion

• Faculty: This report shows data on Marquette faculty as of the fall census date.
• Faculty: Teaching Loads: This report shows teaching load data by college, department, and faculty type.
• Course Evaluations: Instructor and Course Trends: This report contains course evaluation trends by department, course and instructor.
• Marquette Online Course Evaluation System: Log in to MOCES to see the results of individual courses and read student comments. This is the only place to view student comments.
• Instructor Profile (MOCES) – Promotion and Tenure: These are instructions to run a report in Faculty Success to get course evaluation information for P&T dossiers.
• Faculty Success: Faculty Success houses information about faculty’s professional achievements and can be used for accreditation, identifying opportunities for scholarly collaboration, and for annual faculty activity reports.

Student Success and the Student Experience

• Student Outcomes: Student Success Profile: Retention and graduation rates for first-year cohorts by various student characteristics.
• Office of the Registrar Student Lists: These are reports on dataMarq which allow chairs to see lists of individual students meeting certain criteria:
  • Student Class Schedules (OTR Student List): A list of enrolled classes for each student in a given term. Includes filter for major/minor.
  • Student Registration Appointments (OTR Student List): This report is intended to provide information on student registration appointments each term.
  • Academic Grade Report (OTR Student List):This report delivers detailed term and course academic information for students for a given term.
  • Academic Review Report (OTR Student List): A summary of cumulative and term academic statistics for individual students, including all class grades for the selected term.
  • Student Academic Directory (OTR Student List): This report delivers a detailed list of students who are eligible and/or enrolled for a given term. Includes filter for major/minor.

Additional Resources

OIRA and other academic support offices are continuously improving and expanding the tools available to decision-makers on campus. Below are several high-level resources for using tools made available to department chairs.

• OIRA Information Request Form: Use this to request additional information not available on OIRA’s website or the dataMarq report catalog
• DataMarq Report Catalog: The university’s portal to key reports.
• DataMarq Users Guide
• Power BI Users Guide