An Electronic Thesis or Dissertation (ETD) is simply the digital representation of your thesis or dissertation. It is the same as its paper counterpart in content and organization, and it meets the formatting requirements described in the Marquette University Graduate School Thesis or Dissertation Directives.
After reviewing these instructions, visit to the ProQuest "ETD Administrator" website, where you will find detailed information on ProQuest guidelines on formatting for digital submission, publishing, copyrighting, binding, and more.
Electronic Submission vs. Electronic Publication
- Electronic submission means that rather than printing your thesis or dissertation and submitting paper copies to the Graduate School, you will submit your final document electronically as a PDF file. Electronic submission is managed through the ProQuest “ETD Administrator."
- Electronic publication refers to the ways in which your electronic thesis or dissertation will be made available to others. Electronic publication happens through ProQuest Dissertations & Theses (PQDT) database as well as through the Marquette repository e-Publications@Marquette.
Publishing your ETD with ProQuest
All master’s and doctoral students submitting an ETD must sign a ProQuest/UMI Publishing Agreement form.
ProQuest is a private company that has acted for more than 60 years as the publisher and distributor for the majority of theses and dissertations written in the United States. Published theses and dissertations are listed in the ProQuest Dissertations & Theses (PQDT) database. Online access to the available full text of theses and dissertations (including those written at Marquette University) is through paid institutional subscription, unless the author pays the fee for ProQuest Open Access publishing, or through the repository e-Publications@Marquette. Additionally, both ProQuest and e-Publications@Marquette help to optimize discovery of your work by making the dissertation and thesis metadata discoverable via Google and Google Scholar.
As you go through the submission process, you will be asked to make several decisions regarding publishing, embargoes, and copyright. It is important that you understand the ramifications of these selections (outlined below). To make informed decisions, you, your faculty advisor, and your committee should be aware of the publication practices in your field of study.
Read Publishing Your Graduate Work with UMI Dissertation Publishing carefully before signing this agreement. You will find important information on copyrighting your work there as well.
Steps to publish your ETD
The process of submitting a thesis or dissertation electronically includes the following:
- Writing the document and saving in Word or other appropriate format. To avoid the potential of signatures being stolen and misused, NO signatures are permitted anywhere in an ETD. For example, you first must remove signatures from the IRB approval notice if you include it in an appendix.
- Go to the ProQuest "ETD Administrator" website. You will create a new account the first time you log on. Then, you will be walked through the process of:
a. Embedding the fonts
b. Converting your document to PDF format. You may need assistance in preparing a PDF for submission. ProQuest has a very helpful site with frequently asked questions and an excellent tutorial available for you. TIP: Double check your final PDF. Please make sure that you check over the final PDF document before you submit it. Do not assume that if the final Word document was fine, the PDF will be fine. Double check your charts, graphs, and any graphic files in your document, and look for correct conversions of unusual fonts and diacritical marks such as accents.
c. Uploading the document to ProQuest
d. Ordering personal hard copies (optional)
e. Registering the copyright through ProQuest with the Library of Congress (optional)
f. Submitting
- ProQuest automatically sends you an e-mail confirming that your submission is complete. Please print and keep that e-mail. It is your proof that you submitted online and before the deadline expired.
- ProQuest will then notify the Marquette Graduate School of your submission.
- The Graduate School will review your document to make sure the formatting is according to the above mentioned Thesis or Dissertation Directives. If changes are needed, you will be requested by the Graduate School to make the appropriate changes on your original work and re-upload to ProQuest.
- When approved by the Graduate School, we will submit your document to ProQuest who will log, index and publish your thesis or dissertation.
- The Libraries provide free, long-term, full-text access to Marquette University ETDs on and off campus through the e-Publications@Marquette. The Libraries receive a copy of the PDF file for access and archiving once the thesis or dissertation is submitted and approved by the Graduate School. You will need to submit the form “Publishing Through e-Publications@Marquette” in order to indicate your preferences for how the thesis or dissertation is published in the repository.
Publishing Options
There are two ways to publish - traditional or open access. An embargo to delay publishing for a selected period of time may be used with either method.
What is traditional publishing, and what are the benefits?
Traditional Publishing makes your work available for purchase by others and enables you to receive royalties based on those purchases. However, the need for others to purchase your document means that it will not receive the widest possible dissemination. Your document is, however, included in an online database so that subscribers to the database will have access to your document unless you impose an embargo. Those who do not have access to the database through an institutional subscription and choose not to purchase it have access online only to an extract consisting of the title page and the first few content pages.
What is open access publishing, and what are the benefits?
Open Access is the broadest possible method of disseminating your work. The full text of your electronic thesis or dissertation is freely accessible world-wide on the Internet after it has been approved by the Graduate School and submitted to ProQuest. Granting open access to your ETD results in more recognition of your research work, wider dissemination of scholarly information, and acceleration of research. Because your research is available free of charge, there is no income to ProQuest (or to you via royalties), and there is an upfront fee included. For that reason, this is the more expensive choice of publishing for you.
Publishing Fees
Graduate students are responsible for publishing fees and can choose from the following options.
1.Traditional Publishing through ProQuest: Free
OR
2. Open Access Publishing through ProQuest: $95
OR
3.Open Access through Marquette’s Library; Traditional through ProQuest: Free
You can select “Traditional” through ProQuest, and select "Open Access" through the "Publishing Through e-Publications@Marquette" form, and the Raynor Memorial Library will Open Access publish your thesis or dissertation at no additional cost.
If you select Open Access Publishing through Proquest, the $95 publishing fee must be paid online by credit card (AMEX, Master Card, or Visa).
Copyright Fee
If you choose to register the copyright on your document, the copyright fee is $55, which is in addition to the publishing fee. The $55 copyright fee must be paid directly to ProQuest at the time of submission. This can be done on the ProQuest "ETD Administrator" Web site where you submit your thesis or dissertation. (More information about copyrighting your work can be found below.)
Embargoes and Restrictions
You can choose to grant immediate access to your work or to block access in order to protect the work for patent and/or proprietary purposes for a designated period. You may choose to embargo (i.e., inhibit access to) your work for six months, one year, or two years. If you choose to delay access, your work will default to whichever publishing method you have selected (traditional or open access) at the expiration of that embargo. In addition, through e-Publications@Marquette, you can choose to restrict (i.e., limit to the campus IP address) your work, so that it is available to those on Marquette’s campus and VPN connection but not to the general public.
Eighty to ninety percent of publishers of professional journals (e.g., Elsevier) have made the decision that theses or dissertations that are available online do not qualify as prior publication and therefore do not deter future publications. However, other publishers have reached the opposite conclusion. Therefore, the selection of whether or not to delay publication (an embargo) should be an informed decision.
Disclosing potential intellectual property in theses or dissertations published online may preclude patent rights in some areas of the world. If you have patent concerns or concerns that the posting of your ETD might prevent later acceptance of your research by professional journals or book publishers, it is your responsibility to consult with your committee and with possible future publishers to make an informed decision. Most professional journals publish "Instructions for Authors" on their web site where they specifically address this issue. Some journals, however, do not. Many journals state that their policy is to deal with each submission on a case-by-case basis. To clarify the policies of a particular journal, you may need to contact the publisher.
Additional Items Due to the Graduate School
The following items are not part of your electronic submission, but they are still due in the Graduate School by the dissertation or thesis deadline:
- Dissertation or Thesis Approval form.
- The Publishing Through e-Publications@Marquette form.
- The Survey of Earned Doctorates (doctoral students only).
- The publishing fee (if applicable). Cash, check or money order made payable to "Marquette University".
Copyright Information
The author of the thesis or dissertation already owns the copyright to the electronic work as soon as it is in a fixed form (i.e. written). International copyright law provides full protection and establishment of the author’s rights.
However, ProQuest offers an additional copyright registration service that registers your copyright, establishes your claim to copyright, and provides certain protections if your copyright is violated.
The cost to have ProQuest register your copyright with the Library of Congress is $75. This fee is between ProQuest and the student, and is not administered through Marquette University. The additional fee for copyright registration must be paid via credit card to ProQuest at the time of the electronic submission. For more information regarding copyright registration and the advantages, please visit the ProQuest site.
Copyright @ Marquette
The U.S. Copyright Office
Ordering Bound Copies
ProQuest can bind your document. Follow the directions at the ProQuest Web site regarding their full range of binding options. You select the binding option you prefer at the “Order Copies” step of the submission process.
Each volume is rendered with respect for the scholarly research, featuring:
- Brilliant white 32 lb. paper stock: acid-free and archival-grade, this photographic-quality stock is brighter and more opaque for better ink contrast and readability.
- Any color graphics included in the digital copy of the thesis or dissertation received by ProQuest can be reproduced in color—at no extra charge! Photographs, charts, and other illustrations are printed as they were provided electronically.
- Durable hardbound copies are 8½”x11” with elegant black covers made from 2.5 mm-thick board covered in washable linen. Titles are embossed in gold foil on the spine. Handmade thread-sewn bindings and generous margins enable volumes to be opened flat.
