Pursuant to the University Policies and Procedures: UPP 1-18: Policy on Marquette University Sponsored International Travel, faculty and staff traveling internationally with students must adhere to the following guidelines.

Short-term International Program Development

The Office of International Education is a comprehensive university-wide unit created to facilitate and promote the internationalization of Marquette University. OIE supports international programs involving students throughout the process of development, planning, pre-departure orientation, implementation, evaluation and re-entry services.

Students, faculty, staff or student organizations interested in coordinating, leading or participating in an international study, service, research abroad, conference attendance, or international travel program must submit a detailed proposal for review prior to planned departure following the timetable below. Refer to the relevant sections below for specific instructions.

International for credit program proposal deadlines:

August 15:

Priority proposal deadline for summer stand-alone programs*

*Course will be listed in initial release of schedule of classes

November 1:

Proposal deadline for summer stand-alone programs

Priority proposal deadline for January session programs (14 months in advance)*

*Course will be listed in initial release of schedule of classes

April 1: 

Proposal deadline for January session programs

May 1:

Proposal deadline for spring break programs

 

International for non-credit program proposal deadlines:

January 15: 

Proposal deadline for summer session programs

June 15:

Proposal deadline for January session programs

August 15: 

Proposal deadline for spring break programs

All proposals will be reviewed in accordance with the timeline. Late proposals may or may not be accommodated.  Notifying the Education Abroad Office of your proposal less than 5 business days* prior to the proposal deadline will result in your proposal being considered a late proposal. In this case, there is no guarantee that the submission can be accommodated. 

*One business day is in no case less than a full business day when the university is open. For example, materials due at noon on Monday must be received by noon the previous Friday.

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Application Instructions: All programs

  • Complete and submit all the relevant documentation to OIE by the deadlines listed above to indicate faculty or staff intent to lead the program again in the upcoming year.
  • The program must follow each of the requirements outlined in the "Post-approval Requirements for All International Programs with Students" in UPP 1-18.
  • All education abroad programs, whether new or established, are subject to ongoing review and potential cancellation at the University's discretion and when current governmental and non-governmental recommendations or advisories warrant.
  • Watch a quick video demonstrating how the proposal will look.

Application Instructions: New credit-bearing programs

All new international, faculty-led credit-bearing programs should contact Karlin Webster (karlin.webster@marquette.edu, 414-288-5022) to arrange for a mandatory pre-proposal consultation. The same applies to repeat program leaders developing a new program. Additionally, all new international, faculty-led credit-bearing programs must complete the "Study Abroad Program Proposal - New Credit- Bearing International Program" online proposal.

  •  The program proposal will include some of the following items:

    • Program Information - faculty leader(s), program description, dates, location(s), course(s) information, rationale, and learning objectives for the program.
    • Syllabi - A detailed SYLLABUS describing the academic focus, assignments, any pre-requisites, etc. Each course proposal should contain specific course content and learning outcomes, including readings relevant to site visits to establish fulfillment of required hours per credit. Faculty should design the course as if it would need to pass through the curriculum approval process.
    • Budget Template -  Please use this template to calculate the cost of the program to the student. The titles of the categories can be changed. The  spreadsheet will calculate the cost of the program to the student once all the categories have a cost attached.  (Please download and save before completing it. You will need to upload the original Excel file when prompted in the proposal.)
    • Itinerary - An itinerary describing class activities on each day of the program. These activities should correspond to and support the academic goals of the course. Include:
      • Locations (cities, companies, sites of interest, etc.) to be visited, including a map highlighting the cities to be visited and transportation routes to be used between cities.
      • Accommodation details (name and contact information of hotels).
      • Type of transportation (not including airfare from/to the U.S.).
      • Daily overseas contact information (where you can be reached). This information will be used to assist you and/or contact you in the event of an emergency.
    • Department Chair Approval - You will enter your department chair's information in the proposal for approval.  Please be sure to talk with your department chair about the program prior to submitting your proposal.
    • Additional documents as required.
  • Please note, once you start a proposal, you can work at your own pace and save your progress by clicking the save button at the bottom of each screen. To return to your proposal application, visit the MU Global Portal and log in with your MU credentials.

 

Application Instructions: Established credit-bearing programs

All leaders of established international, faculty-led credit bearing programs must complete the "Study Abroad Program Proposal - Established Credit-Bearing International Program" online proposal.

An Established Education Abroad Program is a program which has successfully run at least one time in the last three years, for which the term, location, course, and primary activities remain unchanged from the previous offering.

Established Education Abroad Programs traveling to new locations, or for which the term, course or primary activities have changed must follow the appropriate guidelines delineated in UPP 1-18 for new credit or non-credit programs.

If you are unsure if your program is an established international, faculty-led credit bearing program, please contact Karlin Webster (karlin.webster@marquette.edu, 414-288-5022).

  • The program proposal will include some of the following items:

    • Program Information - faculty leader(s), program description, dates, location(s), course(s) information, rationale, and learning objectives for the program.
    • Updated Syllabi - A detailed SYLLABUS describing the academic focus, assignments, any pre-requisites, etc. Each course proposal should contain specific course content and learning outcomes, including readings relevant to site visits to establish fulfillment of required hours per credit. Faculty should design the course as if it would need to pass through the curriculum approval process.
    • Updated Budget Template -  Please use this template to calculate the cost of the program to the student. The titles of the categories can be changed. The  spreadsheet will calculate the cost of the program to the student once all the categories have a cost attached.  (Please download and save before completing it. You will need to upload the original Excel file when prompted in the proposal.)
    • Updated Itinerary - An itinerary describing class activities on each day of the program. These activities should correspond to and support the academic goals of the course. Include:
      • Locations (cities, companies, sites of interest, etc.) to be visited, including a map highlighting the cities to be visited and transportation routes to be used between cities.
      • Accommodation details (name and contact information of hotels).
      • Type of transportation (not including airfare from/to the U.S.).
      • Daily overseas contact information (where you can be reached). This information will be used to assist you and/or contact you in the event of an emergency.
    • Department Chair Approval - You will enter your department chair's information in the proposal for approval.  Please be sure to talk with your department chair about the program prior to submitting your proposal.
    • Additional documents as required.
  • Please note, once you start a proposal, you can work at your own pace and save your progress by clicking the save button at the bottom of each screen. To return to your proposal application, visit the MU Global Portal and log in with your MU credentials.

Application Instructions: Non-credit international travel with students (Campus Ministry, non-credit research, student organization, service/volunteer programs, or conference attendance with students).

 

NOTE: Student organizations must also follow the process and guidelines delineated in the International Travel section of the Student Organization Handbook issued by the Office of Student Development.

1) Faculty/staff leading any MU non-credit international travel with students (Campus Ministry, non-credit research, student organization, or service/volunteer programs, or conference attendance with students) including existing projects expanding to new locations, must complete the "Study Abroad Program Proposal - Non-credit International Travel" online proposal.

  • The program proposal will include some of the following items:

    • Program Information - faculty leader(s), student leaders(s) (if applicable), program description, dates, location(s), rationale, and learning objectives for the program.
    • Budget Document -  Please use this template to calculate the cost of the program per student. The document will calculate the cost of the program to the student once all the categories have a cost attached.
    • Itinerary - An itinerary describing activities on each day of the program. These activities should correspond to and support the goals of the program. Include:
      • Locations (cities, companies, sites of interest, etc.) to be visited, including a map highlighting the cities to be visited and transportation routes to be used between cities.
      • Accommodation details (name and contact information of hotels, etc.).
      • Type of transportation (not including airfare from/to the U.S.).
      • Daily overseas contact information (where you can be reached). This information will be used to assist you and/or contact you in the event of an emergency.
    • Immediate Supervisor/Department Chair Approval - You will enter your immediate supervisor or department chair's information in the proposal for approval.  Please be sure to talk with this person about your program prior to submitting your proposal.
    • Additional documents as required.

Once a program is approved by the OIE, Office of the Registrar (if credit-bearing), and Office of the Provost, faculty may begin recruiting students for their program.  Please contact the OIE Coordinator with whom you are working on your program to get more details and suggestions on how to effectively market faculty-led study abroad programs.

REGISTRATION AND GUESTS

  • Faculty/Staff: Any Marquette University faculty and staff who will be traveling internationally – including you as a program leader – are required to register your travel.
  • Family Members: A program leaders’ primary responsibility is to the students participating on the program. Therefore, OIE discourages faculty from bringing family members on the program.  However, any non-MU employee family members who travel with the group are required to register via the MU Global Portal and it must be discussed with OIE prior to travel.  This should be limited to immediate family members, and they will be responsible for their own expenses. Children under the age of 18 are required to have an adult - other than the faculty leader – available to assist them at any time, in case of emergency. Any children or family members who are current MU students must enroll in the program for credit if credit is offered.
  • Other Guests: Non-MU employees or students who are not immediate family members are not allowed to travel with the group except in special circumstances.  If you have a special circumstance, please contact Karlin Webster for further discussion.