dataMarq Report Definition

Purpose

This report delivers a detailed list of students who are eligible and/or enrolled for a given term. It is meant to be used by college and academic staff to identify students in academic programs and student groups. For students to appear on the report, they must have been activated for the selected term by the Registrar (OTR).

The program and plan attached to a student depends on whether the term has ended, has yet to begin or is in session. If the term has ended the student's program/plan at the end of that term is used. If the term is in the future, the student's program/plan as of the beginning of that term is used. If the term is in session, the student's current program/plan is used.

Potential Uses

• Identify students who are studying in a particular major/minor
• Export a list of students in a specific student group for an email list
• Quickly find the academic standing of a particular student

Page Tabs

At the top of the report are page tabs to different section of the report. The first tab - Directory - focuses on the academic course of study for each student. The second tab - Summary - contains some basic counts on the elements of student level and group membership.

Filters

Below the page tabs are the groups of filters. These allow users to slice and dice the report to find exactly what they need. Most filters are cascading, meaning if you select UARSC as a program you will only get information in the other filters related to students in UARSC. Filters will also transition across report pages if set.

Table

The main section of each page is a table of student detail. These tables can be sorted by any field and the data can be exported (instructions below). Note that the tables may scroll off the screen both horizontally and vertically so it may be necessary to use the scroll bars to see all the detail.

Exporting Data

Data can be exported to excel from any table in the report. There are are elipses at the top right corner of each table that allow for "More Options". One of those options is to export data and it will automatically push the data to excel in a csv format.

Export data instructions

A categorization given to students based on the stage of progression by career.

• Undergraduate student: Level is determined by the number of credits earned toward their degree. Levels include New Freshman, Freshman, Sophomore, Junior, and Senior.
  • New Freshman: New first-time first-year students will always be categorized as this regardless of the number of advanced standing credits earned.
  • Freshman: Less than 24 credits earned
  • Sophomore: 24 - 50 credits earned
  • Junior: 60 - 89 credits earned
  • Senior: 90 or more credits earned
• Graduate student: Always have an academic level of graduate.
• Professional program student: Level is determined by their progression through a set curriculum. For example, dental students in their first year will be categorized as Dental 1.

Reports that are term-based will report the student's academic level as of the beginning of the term.

A categorization based on the number of credits for progress in which a student is enrolled in a given term.

Academic load categories include:

• Enrolled Full-Time
• Three Quarter Time
• Enrolled Half-Time
• Less than Half-Time
• No Unit Load

The values for each category depend on a student's career and program. These are listed in the relevant sections of the University Bulletin.

An area of study which a student pursues and may result in a degree. It is within an academic program and an academic career. For a given academic program, a student may have multiple academic plans.

Plan types include:

• Primary Major
  • Primary Major (Undergraduate)
  • Program (Graduate)
• Secondary Majors
• Minor
• Certificate
• Course of Study (includes Non-degree/Temporary)

Sub plans are also used to identify a specific academic focus related to a plan.

Describes the type and nature of classes and students' primary majors and programs.

Career categories include:

• Undergraduate
• Undergraduate Online/Non-Traditional
• Graduate
• Graduate School of Management
• Dental
• Health Sciences Professional
• Law

The anticipated term that a student is expected to complete their degree requirements.

It is based on a student's academic career and program. It is initially entered by the Office of the Registrar in CheckMarq at the beginning of students' admit term using the following conventions:

• All Undergraduates: the spring term 4 years after the admit term.
• Graduate (non PhD): the summer term 6 years after the admit term.
• Graduate (PhD): the summer term 8 years after the admit term.
• Dental: the spring term 4 years after the admit term.
• Health Science Professional: the spring term 3 years after the admit term.
• Law: the spring term 3 years after the admit term.

The above conventions are also used for students admitted in the spring and for transfer students.

It can be updated during the course of the student's career if changes occur. Examples of changes that may impact a student's expected graduation term include:

• change of major/addition of another major,
• application of transfer credit and coursework toward the student's degree progress,
• withdrawal from and subsequent return to the university,
• lack of satisfactory progress in required coursework necessitating remediation.

These changes are typically made in CheckMarq by the colleges/schools.

A block that allows students to restrict the release of some or all of their education records based on the Family Educational Rights and Privacy Act of 1974 (FERPA).

Blocks for email, addresses, and telephone numbers can be added (and removed) by an individual student via CheckMarq. Complete FERPA blocks (which also restrict the release of the student's name) must be added or removed by the student in person with a member of the Office of the Registrar (OTR) staff. All FERPA blocks are maintained on the student's record by the OTR until the student releases the block.

The presence of a FERPA block indicates that whatever piece of information is blocked (email, address, name, etc.) is not releasable to outside parties.

Marquette's FERPA policy can be found here.

A student attending Marquette for the first time in their career.

Students admitted in the summer are considered a new student in the fall. Transfer students are included.

A designation that typically indicates the career and college or school of a student's academic plan.

• Undergraduate careers have an academic program that starts with a U and is followed by the college code. For example, an undergraduate student with a primary major that falls under the College of Business would be in the program of "UBUAD".
• Graduate careers start with a "G" and is followed by the college code. For example, a graduate student in Arts and Sciences would have a program of "GARSC". Exceptions to this include non-degree and temporary students. Non-degree students will have a program of GNOND and temporary will have GTEMP.
• Professional programs each have their own unique program code. For example, students in the Law schools have a program of "LAW".

A student is considered registered for a term if they are actively enrolled in any credit bearing class, including continuous enrollment and placeholder courses. Students who enrolled but then withdrew from all courses are not considered registered on this report. Students who are only auditing classes are not considered registered on this report.

Categorization of a students' primary major or program (graduate) based on the specific field of study.

Some examples of departments include Accounting, Biomedical Sciences, and Strategic Communication.

Characteristics of interest that are associated with a student. This could include:

• Student characteristics (e.g. first generation status, commuter status, legacy status, a)
• Indicator of a student's participation in an activity or program (e.g. study abroad, service learning, tutoring, Les Aspin program)
• Membership to a specific group or cohort (e.g. Educational Opportunity Program, Urban Scholars, Honors program)
• Interest in future studies (e.g. pre-law, pre-pharmacy)

These groups are maintained by various departments across Marquette's campus. Students may be in multiple student groups. A student's membership in a particular group is added and removed by group owners at various times during the academic year. Some student groups are attached to a student for their entire Marquette career while others can be added or removed on a term-by-term basis.

For term-based reports, students are considered in a group if they are marked as in the group as of the report's date. If the term has yet to officially begin, they are considered in the group if they would be in the group at the beginning of the term. If the term has ended, they are considered members if they were in the group at the end of the term.

A specific semester of instruction. For example, fall 2018.