dataMarq Report Definition

Purpose

This report delivers detailed term and course academic information for students for a given term. It includes all pertinent term and cumulative academic results such as GPA and credits earned, along with midterm and final grades for all courses.

Course components will only be included on the report if they are considered the graded component (the primary component in Checkmarq).

Potential Uses

• Identify students who have earned incomplete grades or who have withdrawn from courses
• Review final grades after grades are posted at the end of a term
• Review students academic results for the term for recognition or censure

Data Refresh Schedule

The data in this report is refreshed nightly and new grade information is added as it is available. The report will show the past 2 academic years worth of data. The default term selected in the report - i.e. 'Latest Graded Term' - will update after the grading deadline has passed for each term and the Registrar officially posts grades in Checkmarq. The rough timeline for this is below:

Grading Posted/Approved Notices

At the top of the report are notices that indicate what grades have been posted/approved. This report will always be available so this serves to notify users what can be expected to be populated.

Filters

Below the page tabs are the groups of filters. These allow users to slice and dice the report to find exactly what they need. Most filters are cascading, meaning if you select UARSC as a program you will only get information in the other filters related to students in UARSC. Filters will also transition across report pages if set. Table The main section of each page is a table of student detail. These tables can be sorted by any field and the data can be exported (instructions below). Note that the tables may scroll off the screen both horizontally and vertically so it may be necessary to use the scroll bars to see all the detail.

This report allows you to select multiple terms at a time and will show all the data for all selected terms.

Term Statistics

The first table on this reports show one row per student per term. It includes term statistics like GPA and credits earned, along with cumulative statistics. These will update as they change in Checkmarq during the term. This table is interactive, and students can be selected with a mouse click to return just their course grades for the term. You can also select multiple students using CTRL.

Grade Details

This table has detailed grade information for each course a student was enrolled in for a term. Only graded components are shown (primary components for the course). This table is also interactive and rows can be highlighted to filter the term statistics table.

Exporting Data

Data can be exported to Excel from any table in the report. There are elipses at the top right corner of each table that allow for "More Options". One of those options is to export data and it will automatically push the data to Excel in a csv format.

Export data instructions

A categorization given to students based on the stage of progression by career.

• Undergraduate student: Level is determined by the number of credits earned toward their degree. Levels include New Freshman, Freshman, Sophomore, Junior, and Senior.
  • New Freshman: New first-time first-year students will always be categorized as this regardless of the number of advanced standing credits earned.
  • Freshman: Less than 24 credits earned
  • Sophomore: 24 - 50 credits earned
  • Junior: 60 - 89 credits earned
  • Senior: 90 or more credits earned
• Graduate student: Always have an academic level of graduate.
• Professional program student: Level is determined by their progression through a set curriculum. For example, dental students in their first year will be categorized as Dental 1.

Reports that are term-based will report the student's academic level as of the beginning of the term.

An area of study which a student pursues and may result in a degree. It is within an academic program and an academic career. For a given academic program, a student may have multiple academic plans.

Plan types include:

• Primary Major
  • Primary Major (Undergraduate)
  • Program (Graduate)
• Secondary Majors
• Minor
• Certificate
• Course of Study (includes Non-degree/Temporary)

Sub plans are also used to identify a specific academic focus related to a plan.

Specific University personnel who help students decide which classes to take and who provide academic advice about degree programs and academic regulations, practices, and procedures. Advisers may be members of the faculty or professional advising center staff in the college through which a student is enrolled. Some students - Honors and EOP, for example - are advised by committee.

Students may have more than one advisor assigned. Generally when only one advisor is shown on a report it is the student's primary advisor.

The number used to differentiate each course offering. The number indicates the education level of the course as specified by the course numbering policy.

Example: THEO 1001 section 101 - 1001 is the catalog number.

In 2009, the university changed its catalog numbering system. To translate old course subjects and catalog numbers and new subject and catalog numbers, click here.

College academic censure action for students who do not meet minimum college standards for performance or progress toward degree. Students who receive a CAA action are dismissed from their college with the opportunity to appeal for re-entry into their current college or a new college.

The number of credits for courses taken at Marquette in which a student has earned a passing grade. This includes courses graded with standard letter grades A-F, Satisfactory/Unsatisfactory, Credit/No Credit, and Pass/No Pass.

Courses taken on an audit basis are excluded from this count, as are non-credit bearing courses (e.g., study abroad placeholders, graduate continuous enrollment courses, etc.).

The number of credits for graded courses that a student is enrolled in for the reporting term.

Credits that are excluded from having credits taken are courses where a student receives a grade of SNC/UNC. Courses that have the SNC/UNC grading basis include co-ops, internships, study abroad and placeholders.

For fall semesters, the number of credits taken includes j-session courses.

The following grades are considered failed grades: U, F, NC, NP, UNC, WF

A grade point average (GPA) is a number representing the average value of the accumulated final grades earned in courses over time. GPA is found by dividing the total number of grade points earned by the total number of semester hours credited in those courses for which grade points have been assigned. The official Marquette GPA of all students is calculated by the student information system and this GPA is not rounded up or down for any reason. The GPA is truncated after the third decimal.

A numerical value assigned to a letter grade received in a course, multiplied by the number of credits awarded for the course.

Course credits that are counted toward a student's GPA. Transfer credits and test credits (such as AP, IB, etc.) are excluded from graded credits.

The following grades are considered incomplete grades: X, I, IX, NG , IC, IE

A primary instructor for a course is identified in Checkmarq by the instructor's role. The codes used to identify a primary instructor are PI, PIE and PITA.

Classes can have multiple primary instructors. On reports where only one primary instructor is listed, the instructor with sequence number in the instr_assign_seq in Checkmarq.

A designation that typically indicates the career and college or school of a student's academic plan.

• Undergraduate careers have an academic program that starts with a U and is followed by the college code. For example, an undergraduate student with a primary major that falls under the College of Business would be in the program of "UBUAD".
• Graduate careers start with a "G" and is followed by the college code. For example, a graduate student in Arts and Sciences would have a program of "GARSC". Exceptions to this include non-degree and temporary students. Non-degree students will have a program of GNOND and temporary will have GTEMP.
• Professional programs each have their own unique program code. For example, students in the Law schools have a program of "LAW".

Indicates whether the course is a repeat enrollment for the student.

University academic censure action for students who do not meet minimum university standards stipulated in the Bulletin. Students who receive an RWAR action are dismissed from the institution with the opportunity to appeal for re-entry into the university, either in their current college or a new college.

Numbers which distinguish different offerings of the same course that takes place on different days and times.

Characteristics of interest that are associated with a student. This could include:

• Student characteristics (e.g. first generation status, commuter status, legacy status, a)
• Indicator of a student's participation in an activity or program (e.g. study abroad, service learning, tutoring, Les Aspin program)
• Membership to a specific group or cohort (e.g. Educational Opportunity Program, Urban Scholars, Honors program)
• Interest in future studies (e.g. pre-law, pre-pharmacy)

These groups are maintained by various departments across Marquette's campus. Students may be in multiple student groups. A student's membership in a particular group is added and removed by group owners at various times during the academic year. Some student groups are attached to a student for their entire Marquette career while others can be added or removed on a term-by-term basis.

For term-based reports, students are considered in a group if they are marked as in the group as of the report's date. If the term has yet to officially begin, they are considered in the group if they would be in the group at the beginning of the term. If the term has ended, they are considered members if they were in the group at the end of the term.

A broad term used to define a specific area of focus within a given program and degree intended to provide students with a more specialized focus of study.

Sub-plans are defined differently depending on career.

• Undergraduate: Concentration
• Graduate: Specialization

An indicator that identifies whether a student has withdrawn from all classes during the term. The indicator incorporates student-initiated withdrawals, including medical withdrawals, as well as administrative withdrawals.

The following grades are considered withdraw grades: W, UW, WA, ADW