Get Involved


Effective Fall 2011
The undergraduate attendance policy specifies the role of the student, the instructor and university administrators in cases when students are absent from one or more classes.  The policy aims to clarify several aspects of attendance, including, but not limited to the following five.  Please read the entire policy for full details.

  1. With few exceptions, no distinction is made between excused and unexcused absences.
  2. Instructors determine if work (including tests and examinations) may be made up as a result of one or more absences.
  3. University offices do not provide documentation of absences.
  4. Students may be withdrawn from a course as a result of excessive absences.
  5. Lack of participation in an online course may lead to the recording of an absence for the student.

Students are responsible for attending all class meetings for courses in which they are registered. Any absence, regardless of the reason, prevents students from getting the full benefit of the course and as such, no distinction is made between excused and unexcused absences, with the following exceptions (see below for further guidance): 

  1. Absences resulting from legal obligations (such as jury duty).
  2. Absences resulting from university sanctioned activities and related travel.

Instructors should determine and notify students in writing the first day of class, preferably in the course syllabus, if any component of the grade is based on attendance and/or participation, and whether or not the opportunity to make up missed work, including assignments, quizzes, examinations and so forth, will be provided. If so, instructors should specify the conditions students must meet to be give the opportunity to make up missed work. The opportunity to make up work is considered a privilege, not a right.

Since it is up to each student to understand and abide by each instructor’s policy on issues related to attendance, students should consult the instructor if any portion is not understood.  If an instructor does not provide information about make up work in writing, students can expect to be given a reasonable amount of time to complete work this is missed as a result of being absent.

The Marquette University Student Health Service does not provide documentation of illness, or of a visit to the Student Health Service. Likewise, college and other university offices (e.g., Office of the Dean, Counseling Center and Student Affairs) do not provide documentation of an absence on behalf of the student. When an extended absence of a week or more is expected or occurs, the student, or a family member if the student is unable, should communicate with the college office as soon as possible, after which the college office may notify faculty and others, as appropriate.

Regardless of the reason for the absence, students are responsible for learning what happened in class. Students who anticipate missing one or more class periods should contact the instructor ahead of time, just as they should contact their instructor as soon as possible after an absence.  Students are responsible for monitoring their absences during the term.

Since attendance is taken at the discretion of the faculty member, the following distinction is made for withdrawals that occur in courses where attendance is regularly taken, and withdrawals that occur in courses where attendance is not regularly taken:

  1. For courses in which attendance is regularly taken, an instructor or college office may withdraw a student from a course due to excessive absences and assign a grade of WA (Withdrawn-Excessive Absences).  In these cases, instructors must document the dates of absenteeism.
    >Such action may be initiated, for example, in a 16-week course when the number of class hours missed exceeds twice the number of course credits.  As such, a student may be assigned the grade of WA when more than 6 classes have been missed in a 3 credit course, when more than 8 classes have been missed in a 4 credit course and when more than 10 classes have been missed in a 5 credit course.
    >As examples:  students who miss more than 6 classes in a 3 credit course that meets 50 minutes, 3 times per week, will be considered to have excessive absences and may be assigned a WA.  Likewise, students who miss more than 4 classes in a 3 credit course that meets 75 minutes, 2 times per week, will be considered to have excessive absences and may be assigned a WA.
    >Students assume all consequences that ensue as a result of receiving a WA grade.   These consequences include, but are not limited to:  a delay in graduation, loss of eligibility for certain scholarships or financial aid, loss of full-time student status.
  2. For those courses in which attendance is not taken on a regular basis, an instructor or college office may withdraw a student when it becomes apparent that the student has excessive absences.
    >In such cases, a student’s last date of attendance is determined by the last date of participation in an academically-related activity for the course including, but not limited to: an exam or quiz, a submitted assignment, participation in a lab activity, or in computer-assisted instruction.

Online Courses and Attendance
Online courses at Marquette University are designed to be highly interactive and collaborative, as authentic learning takes place within a social context.  To help ensure an effective learning experience, all students in online courses are expected to participate on a regular basis.  Participation is defined as “submitting required work as assigned; being an active contributor and responder to fellow students and the instructor in a timely basis, as set forth by online discussion guidelines in each course.” Failure to participate may be counted as an absence.  If technical circumstances prevent a student from entering the course site for a period of time, it is the student’s responsibility to contact the instructor in a timely manner if the student wishes to receive credit for any missed online activities.

The above two sections represent university attendance standards.  Each undergraduate college may enforce additional attendance policies for certain courses; please consult your college handbook, college section of the current bulletin, or the individual course syllabus/attendance policy for more information.

Absences Related to Legal Obligations our University Activities
Students who fulfill a legal obligation such as jury duty, or participate in an officially sanctioned university activity, should be given the opportunity to make up class examinations or other graded assignments that are missed as a result of this participation or related travel. 

It is recognized that sometimes an exam or graded assignment is impossible to make up. Some faculty may assign collaborative projects that depend on other classmates, or oral presentations that incorporate questioning by the entire class, or may use evaluative methods that cannot easily be replicated by the instructor.  This policy does not prohibit any member of the faculty from making the determination that certain course work cannot be made up.  Faculty who intend to deny the opportunity to make up certain exams or projects because of absences resulting from legal obligations or university sanctioned activities and related travel, must inform the student of these consequences (reduced grade or otherwise) in writing, at the beginning of the class (preferably in the course syllabus).

Other than the above situations, examinations or other assignments missed as a result of legal obligations or university sanctioned activities and related travel, may be made up.  The manner in which the work will be made up is left to the discretion of each individual faculty member. 

In order to minimize the difficulties for both students and instructors caused by absences due to legal obligations, or university sanctioned activities and related travel:

  1. Students should:
    >Make every effort to schedule classes that will minimize conflicts caused by these activities and related travel.
    >Provide a schedule of all activities and related travel to all their instructors within the first week of each semester, or as soon as possible for non-scheduled events.
    >Obtain any class notes or other course material missed due to these absences, prior to taking any subsequent examinations or submitting any subsequent graded assignments.
    >Make arrangements with the instructor to make up any missed work, prior to any of these absences.
  2. Faculty should:
    >Develop with the student, an agreed upon and mutually acceptable resolution as to how missed classroom activities and missed work will be handled as a result of these activities, if make-up work is allowed in the faculty policy.

The above section represents university standards for absences due to legal obligations and university sanctioned activities and related travel; each undergraduate college may have additional requirements for students enrolling in its courses.

 

ABOUT THE OFFICE OF THE REGISTRAR

The Office of the Registrar is the official keeper of academic records including course registrations, grades, transcripts and diplomas.


Find information about...

Trouble finding something? Contact the Office of the Registrar