Guidelines
- Reservations - will be accepted until noon on Friday for
requests during the following week. Requests received after that time will be considered short
notice and will be handled on a case-by-case basis. Short notice requests may limit choices
for room setup. Reservations will be accepted up to two years in advance.
- Who May Use the Conference Center -
- The Conference Center is available for use by both academic and
administrative departments on campus.
- Student groups may use the center if they are registered with the
Office of Student Development (OSD). Students must place a request for approval with
the Office of Student Development (288-7205). Event reservations will be entered as
tentative until notification of the approval has been received by the Conference Center.
- Hours - Events should coincide with building hours.
Typically an event should begin one half hour after the building opens and end one half hour before
the building closes. (Excludes 24 hour access). See building
hours.
- Catering - Catering arrangements are the sole responsibility of the
customer. Catering is available through Marquette University Event Management (288-7202).
- Alcohol - Alcoholic beverages
must be ordered through Event Management and Sodexho which will provide both the beverages
and a licensed bartender. The bartender will remain on duty as long as alcoholic beverages
are on the premises, and when the event has ended will remove all alcohol and return it to
Sodexho.
- Foods and Beverages - must remain in
the Conference Center area. These items are not permitted in the library proper.
- Parking - Parking arrangements
for guest speakers, hosts, etc. are the responsibility of the hosting department or organization.
Contact Parking Services at 288-6911.
- Partisan Political Events - reservations are generally not
accepted.
- Storage of materials - Storing of materials for events is not permitted.
Early arrival of event items must be arranged with the Coordinator for Conference Center
Services. Items left behind at the end of an event will be discarded unless prior arrangements
have been made.
- Additional Furnishings/Meeting Tools - In the event that the Conference
Center cannot supply a needed number of furnishings for an event the sponsoring organization or
department is responsible for renting the needed items.
- First Floor Lobby Event Registration - Large posters, signs,
figures or moveable screens/walls are not permitted in the first floor lobby area. Signs on
tripods/easels are permitted at the customer's reserved lobby table or in the lower lobby outside
of the Beaumier Suite.
- Wall Hangings - Nothing may be hung on the walls in the Conference
Center.
- Banners - Large banners hanging from the ceiling in the Conference
Center will be considered on a case by case basis.
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